{"id":25880,"date":"2023-07-20T16:08:02","date_gmt":"2023-07-20T20:08:02","guid":{"rendered":"https:\/\/www.method.me\/?post_type=guide&#038;p=25880"},"modified":"2025-12-16T04:30:36","modified_gmt":"2025-12-16T09:30:36","slug":"how-to-void-a-check-in-quickbooks","status":"publish","type":"guide","link":"https:\/\/www.method.me\/resources\/how-to-void-a-check-in-quickbooks\/","title":{"rendered":"How to void a check in QuickBooks"},"content":{"rendered":"\n<div class=\"inherit-container-width wp-block-group is-layout-constrained wp-block-group-is-layout-constrained\"><div class=\"wp-block-group__inner-container\">\n<p class=\"wp-block-paragraph\">Did you know that <a href=\"https:\/\/www.federalreserve.gov\/paymentsystems\/check_commcheckcolannual.htm\" target=\"_blank\" rel=\"noreferrer noopener\">35.8 billion<\/a> dollars are deposited from checks every day? As they\u2019re a key part of keeping your business alive, it\u2019s crucial to know your way around checks in your accounting software.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As much as you\u2019d like to avoid it, sometimes you have to void checks when you notice errors or discrepancies in your QuickBooks account.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Keep reading this article for a step-by-step guide on how to void a check in QuickBooks, so you can keep your financial records accurate.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-when-to-void-a-check-in-quickbooks\">When to void a check in QuickBooks<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Before getting into how to void a check in QuickBooks, let\u2019s go over some of the instances that call for it.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-original-check-not-recorded\">Original check not recorded<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">There are some cases where you&#8217;ll issue a check that, for whatever reason, is never recorded in your QuickBooks account.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can easily issue another check with the same transaction ID, but that would ruin your check register.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To fix this, enter a voided check to make it clear that your accountants shouldn&#8217;t use that check number again.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-duplicate-entry\">Duplicate entry<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Mistakes happen, and you might accidentally enter the same check into QuickBooks more than once. A duplicate entry distorts your financial reports and also complicates the reconciliation process.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the case of a duplicate entry, voiding the check eliminates any double-counting of funds and keeps things accurate.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, while voiding the check fixes your immediate problem, it&#8217;s better to delete the duplicate entry. In the future, having a voided check in your records might lead to confusion if it is reconciled but also exists in your system unvoided.<\/p>\n\n\n\n<h3 id=\"fraud-prevention\" class=\"wp-block-heading\">Fraud prevention<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Properly voiding checks serves as a proactive measure for fraud prevention. This helps businesses maintain their financial security and legitimacy.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Incomplete or incorrect checks leave you vulnerable to check fraud, so it&#8217;s important to void them in QuickBooks as soon as you notice something suspicious.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It&#8217;s crucial to take immediate action if you suspect fraudulent activity, such as if someone:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\">Tampers with the check.<\/li>\n\n\n\n<li class=\"\">Attempts to cash the check without authorization.<\/li>\n\n\n\n<li class=\"\">Gives you an illegitimate check (i.e., stolen or forged).<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">For example, let&#8217;s say you discover a paycheck issued to an employee who no longer works at your company. This mistake disrupts your payroll process by inaccurately reflecting your financial obligations.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To rectify the situation, you must void the payroll check in QuickBooks. Then, you must modify your payroll records to ensure all payments accurately represent current employees.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Voiding the check in QuickBooks invalidates it, rendering it useless and preventing any<a href=\"https:\/\/www.method.me\/blog\/cyber-security-plan-template-for-small-business\/\"> unauthorized access<\/a> to your funds. This also empowers:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\">Visibility in reports.&nbsp;<\/li>\n\n\n\n<li class=\"\">An accurate audit trail (records of the action).&nbsp;<\/li>\n\n\n\n<li class=\"\">Correct financial transactions, like invoices.&nbsp;<\/li>\n\n\n\n<li class=\"\">Seamless tracking of services rendered.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Now you know when to void a check, but what about how to void a check in QuickBooks?<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group m-section-thin m-bluebanner is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-group__inner-container\">\n<h3 class=\"wp-block-heading has-text-align-center simpletoc-hidden\" id=\"h-sick-of-hunting-for-spreadsheets-when-updating-your-quickbooks-data\">Sick of hunting for spreadsheets when updating your QuickBooks data?<\/h3>\n\n\n\n<div class=\"wp-block-buttons m-justified-center is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-3e41869c wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button m-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/signup.method.me\/methodcrm\">Try Method free<\/a><\/div>\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"inherit-container-width wp-block-group is-layout-constrained wp-block-group-is-layout-constrained\"><div class=\"wp-block-group__inner-container\">\n<h2 id=\"how-to-void-a-check-in-quickbooks-in-6-steps\" class=\"wp-block-heading\">How to void a check in QuickBooks in 6 steps<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Voiding a check in QuickBooks is a straightforward process. Below is a list of instructions for guidance and assistance.&nbsp;<\/p>\n\n\n\n<h3 id=\"step-1-navigate-to-the-check-screen\" class=\"wp-block-heading\">Step 1: Navigate to the Check Screen<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The option to void a check is accessed from the \u201cCheck Screen\u201d window in QuickBooks Online. To get there:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"\">Select \u201cAccounting\u201d from the left sidebar of your main QuickBooks Online page.&nbsp;<\/li>\n\n\n\n<li class=\"\">Click the \u201cChart of Accounts\u201d tab to select the checking account affected.&nbsp;<\/li>\n\n\n\n<li class=\"\">Once it is navigated to, click the \u201cView Register\u201d button to see your issued checks.&nbsp;<\/li>\n<\/ol>\n\n\n\n<h3 id=\"step-2-find-the-check-on-the-check-register\" class=\"wp-block-heading\">Step 2: Find the check on the Check Register<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Scroll through your check use register to find your check. You canfilter your search to make this easier. For example, you can quickly find a check that is searched with the following details:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\"><strong>Date issued<\/strong>: Identifies the financial period affected.&nbsp;<\/li>\n\n\n\n<li class=\"\"><strong>Transaction<\/strong><strong> <\/strong><strong>amount<\/strong>: Provides original transaction details.<\/li>\n\n\n\n<li class=\"\"><strong>Payee name<\/strong>: Reveals who received the check.&nbsp;<\/li>\n\n\n\n<li class=\"\"><strong>Check number<\/strong>: Helps you locate the specific check.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Once it is selected, you can proceed with editing your check.&nbsp;<\/p>\n\n\n\n<h3 id=\"step-3-click-on-edit\" class=\"wp-block-heading\">Step 3: Click on \u201cEdit\u201d<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Click on the check you want to void to see more options, then click the \u201cEdit\u201d section.&nbsp;<\/p>\n\n\n\n<h3 id=\"step-4-void-the-check\" class=\"wp-block-heading\">Step 4: Void the check<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Click \u201cMore\u201d at the bottom, then select \u201cVoid\u201d to void the check.<\/p>\n\n\n\n<h3 id=\"step-5-dismiss-the-warning\" class=\"wp-block-heading\">Step 5: Dismiss the warning<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When you void bill payment checks, you\u2019ll see a warning. Click \u201cYes\u201d to confirm you want to void the bills, even if it means reissuing a new check.&nbsp;<\/p>\n\n\n\n<h3 id=\"step-6-reissue-the-check\" class=\"wp-block-heading\">Step 6: Reissue the check<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">After your check is voided, reissue it for the correct account.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Note<\/strong>: Although the reissued check is processed to fix the problem, it\u2019s still important to record the initial check\u2019s:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\">Reason for voiding.&nbsp;<\/li>\n\n\n\n<li class=\"\">Date of voiding.&nbsp;<\/li>\n\n\n\n<li class=\"\">User who voided the check.&nbsp;<\/li>\n\n\n\n<li class=\"\">Status (void).&nbsp;<\/li>\n\n\n\n<li class=\"\">Updated balance (after voiding).&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This promotes accountability and accuracy in your financial management.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-void-a-check-in-quickbooks-step-by-step-video-tutorial\">How to void a check in QuickBooks: Step-by-step video tutorial<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Learning how to void a check in QuickBooks is easy when you know where to look.<\/p>\n\n\n\n<div style=\"padding:56.25% 0 0 0;position:relative;\"><iframe data-src=\"https:\/\/player.vimeo.com\/video\/913073606?title=0&amp;byline=0&amp;portrait=0&amp;badge=0&amp;autopause=0&amp;player_id=0&amp;app_id=58479\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture; clipboard-write\" style=\"position:absolute;top:0;left:0;width:100%;height:100%;\" title=\"How to void a check in QuickBooks\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" data-load-mode=\"1\"><\/iframe><\/div><script src=\"https:\/\/player.vimeo.com\/api\/player.js\"><\/script>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-write-a-new-check-in-quickbooks\">How to write a new check in QuickBooks<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">There are two ways to write a new check in QuickBooks. This depends on your<a href=\"https:\/\/www.method.me\/blog\/which-quickbooks-version\/\"> QuickBooks version<\/a> and its features.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To ensure your check is recorded correctly between the versions, follow these steps:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-in-quickbooks-desktop\">In QuickBooks Desktop<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"\">From the Banking menu, click \u201cWrite Checks.\u201d<\/li>\n\n\n\n<li class=\"\">Once it is clicked, select \u201cCreate Check\u201d on the left.<\/li>\n\n\n\n<li class=\"\">Fill out these fields:<\/li>\n<\/ol>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\"><strong>Pay to the order of<\/strong>: The name of the person who&#8217;ll cash the check. If it&#8217;s a vendor with an open purchase order, a prompt will ask you to confirm if you want the items.<\/li>\n\n\n\n<li class=\"\"><strong>Bank account<\/strong><strong>:<\/strong> The account number where the money will be taken from.<\/li>\n\n\n\n<li class=\"\"><strong>Date:<\/strong> The date when you issued the check. Ensure the date is updated accordingly.<\/li>\n\n\n\n<li class=\"\"><strong>$:<\/strong> The dollar amount of the check.<\/li>\n\n\n\n<li class=\"\"><strong>Address<\/strong>: The payee&#8217;s address. Ensure the address is corrected if you&#8217;re adding a new name.<\/li>\n\n\n\n<li class=\"\"><strong>Memo:<\/strong> An optional note or message to display once the <a href=\"https:\/\/www.method.me\/blog\/reprint-checks-in-quickbooks\/\">check is printed<\/a>.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ol start=\"4\" class=\"wp-block-list\">\n<li class=\"\">Once your check is reviewed for accuracy, click \u201cSave.\u201d<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">After your check is entered, send it to the payee or print (if necessary for records) it.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-in-quickbooks-online\">In QuickBooks Online<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"\">Go to the \u201c+ New\u201d icon, then select \u201cCheck.\u201d<\/li>\n\n\n\n<li class=\"\">From the \u201cPayee\u201d drop-down menu, select who you want to address the check to.<\/li>\n\n\n\n<li class=\"\">Click the \u201cBank Account\u201d drop-down menu.&nbsp;<\/li>\n\n\n\n<li class=\"\">Click the account where you want the money to come from.<\/li>\n\n\n\n<li class=\"\">Once the account is confirmed, fill out the rest of the fields accordingly (date, address, amount, memo field content, etc.).<\/li>\n\n\n\n<li class=\"\">After it is modified, click \u201cSave and close.\u201d<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Now that your check is saved, you can track it in your register or prepare it for printing.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group m-section-thin m-bluebanner is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-group__inner-container\">\n<h3 class=\"wp-block-heading has-text-align-center simpletoc-hidden\" id=\"h-need-an-easier-way-to-keep-your-quickbooks-data-up-to-date\">Need an easier way to keep your QuickBooks data up-to-date?<\/h3>\n\n\n\n<div class=\"wp-block-buttons m-justified-center is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-3e41869c wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button m-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/signup.method.me\/methodcrm\">Try Method free<\/a><\/div>\n<\/div>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-voiding-quickbooks-checks-faqs\">Voiding QuickBooks checks FAQs<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-should-you-write-void-on-the-back-of-the-check\">Should you write void on the back of the check?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">To properly void a paper check, write \u201cvoid\u201d in big letters across the front \u2014 never the back.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-is-it-better-to-void-or-delete-a-check-in-quickbooks\">Is it better to void or delete a check in QuickBooks?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Generally, it\u2019s better to void a check in QuickBooks when you can so you still maintain a record of the <a href=\"https:\/\/www.method.me\/blog\/how-to-check-transaction-history-in-quickbooks-desktop\/\">original transaction<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When you delete a check in QuickBooks, it\u2019s gone forever, meaning you\u2019ll no longer be able to access that information.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-reissue-a-voided-check-in-quickbooks\">How to reissue a voided check in QuickBooks?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">There\u2019s no automatic way to reissue a voided check in QuickBooks. The best way to do it is simply by recording the information in the voided check and creating a new one from scratch.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What happens when I void a check in QuickBooks?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When you void a check in QuickBooks, the transaction remains in your account, but the amount changes to zero.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This lets you keep a record of the check without impacting your financial statements.&nbsp;<\/p>\n\n\n\n<h3 id=\"is-stop-payment-the-same-as-canceling-a-check\" class=\"wp-block-heading\">Is stop payment the same as canceling a check?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Stop payment is not the same as canceling a check. A stop payment is a request to your bank to prevent a check from being processed.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Canceling a check involves voiding it in your accounting records to ensure it doesn\u2019t get used or recorded as an expense. Once completed, the check has been canceled in your system.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Note<\/strong>: This is different than deleting a payment. If your payment was deleted, it is completely removed from your accounting records.<\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\">Stay on top of your transactions with<a href=\"https:\/\/signup.method.me\/methodcrm\"> your free trial<\/a> of <a href=\"https:\/\/www.method.me\/\">Method<\/a>.<\/p>\n\n\n\n<p class=\"footnote wp-block-paragraph\"><em>Image credit: <\/em><a href=\"https:\/\/www.freepik.com\/free-photo\/close-up-hands-holding-cash-check_18493829.htm#query=cheque&amp;position=21&amp;from_view=search&amp;track=sph\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Freepik<\/em><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn everything you need to know about when and how to void a check in QuickBooks.<\/p>\n","protected":false},"author":43,"featured_media":25881,"parent":0,"menu_order":0,"template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[150,39,6735],"tags":[122,22],"class_list":["post-25880","guide","type-guide","status-publish","has-post-thumbnail","hentry","category-accounting","category-quickbooks-accounting","category-resources","tag-accounting","tag-quickbooks"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How To Void A Check In QuickBooks &#8212; 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